Budget Process

The Town of Pepperell now uses the ClearGov system for managing annual budget requests. Department heads submit their requests through ClearGov’s budgeting module. 

Creating your account

• If you don’t already have an account, contact the Accounting Department to request one.

• You’ll receive an email with a link to set up your password. Follow the link and create your login credentials.

• Open this email and follow the included link to create your password. 

Editing the Operational Budget Request

• When a new budget cycle begins, Accounting will send you an invitation email.

• The email should be similar to this message: 

• Open the email and click the link provided. If you’re not automatically logged in, select Sign In and enter your credentials.

• If you are not automatically logged in then Click Sign In and enter your credentials

• From the left-hand menu, go to Operational Budgeting.

• select the Worksheet tab. This is where you’ll enter your budget requests.

Please note: 

• There are two scroll bars—horizontal and vertical—that allow you to view all data. Don’t miss them.  
• Additional help for navigating the worksheet can be found in this ClearGov help section: Navigate the Worksheet – ClearGov Support Center 

• Use the Maximize button to expand the worksheet to full screen for easier navigation. 

• Scroll right to find the orange column for the upcoming fiscal year (e.g., FY27). Last year’s values will already be filled in.

  • To update, either:

    • Enter a new dollar amount in the Value field.

    • Or adjust by percentage in the Percent column (e.g., +3% or -3%).

• The Difference column will automatically show changes compared to last year.

• The difference column will show the differences vs. last FY value

To upload attachments or enter comments use the Actions (…) button next to each line item. 

• Comments notify the Accounting Office and are internal only.

• Best practice: use Comments for official explanations (TA, FinCom, Accounting) 

• Additional explanation of these tools can be found here: Operational Budgeting - Edit the Worksheet – ClearGov Support Center 

Submitting the Budget. 

• Once finished, click the SUBMIT button at the top of the worksheet.

• The Accounting Office will be notified and begin the review process.

• Submissions may be:

  • Fully accepted

  • Partially accepted

  • Edited by Town Administration

  • Returned for revision

Since this is Pepperell’s first year using ClearGov, the town will continue refining the workflow and learning from this process. 

In short: Create your ClearGov account, enter requests in the worksheet, use comments/notes wisely, and submit when ready. Accounting will review and respond accordingly